---
title: "Requirements for document uploads"
description: "Check the size, file format, and information required when uploading documents."
url: "https://docs.adyen.com/issuing/verification-requirements/document-requirements"
source_url: "https://docs.adyen.com/issuing/verification-requirements/document-requirements.md"
canonical: "https://docs.adyen.com/issuing/verification-requirements/document-requirements"
last_modified: "2023-08-09T11:42:00+02:00"
language: "en"
---

# Requirements for document uploads

Check the size, file format, and information required when uploading documents.

[View source](/issuing/verification-requirements/document-requirements.md)

Adyen tries to verify your users based on the information that you provide. However, in some cases, the automatic verification might fail. This could be due to incorrect data or the data cannot be verified. In these cases, Adyen may ask your user to provide additional documents, such as a passport or a bank statement.

## Document types for legal entities or bank accounts

The following are the types of documents that Adyen may require from your user. When uploading documents, make sure that the document meets the specific requirements for individuals, organizations, sole proprietorships, or bank accounts.

**UBOs, signatories, and sole proprietors**

[Photo IDs](#photo-id-requirements)\
[Proof of national ID number](#national-id-proof)\
[Proof of residential address](#residential-address-proof)\
[Proof of individual tax ID](#proof-of-individual-tax-id)\
[Proof of industry](#industry-proof)\
[Proof of source of funds](#funds-proof)\
[Proof of source of wealth](#wealth-proof)

**Organization**

[Registration document](#registration-document)\
[Proof of address](#address-proof)\
[Proof of industry](#industry-proof)\
[Proof of ownership](#ownership-proof)\
[Proof of tax information](#organization-tax-document)\
[Proof of source of funds](#funds-proof)\
[Proof of source of wealth](#wealth-proof)\
[VAT document](#vat-document)

**Sole proprietorship**

[Constitutional document](#constitutional-doc)\
[Proof of address](#address-proof)

**Bank account**

[Bank statement](#bank-statement-requirements)

## Bank statement

If the automatic verification of a bank account fails, Adyen may ask for a proof of bank account. When uploading this document, set the [type](https://docs.adyen.com/api-explorer/legalentity/latest/post/documents#request-type) to **bankStatement** in your `POST` [/documents](https://docs.adyen.com/api-explorer/legalentity/latest/post/documents) request.

The proof of bank account can be any of the following:

* Bank statements
* Deposit tickets or deposit forms
* Screenshots of their online banking environment
* Official letters issued by a bank
* Cheques

Location-specific documents:

* Relevé d'Identité Bancaire (RIB): bank document in France
* TAMIEYTHPIO: bank document in Greece
* Singaporian bank passbooks: bank document in Singapore

Do not upload photos of bank-issued cards, such as credit or debit cards. These contain sensitive information.

### Requirements for all documents

The document must show:

* The account holder name. This must match the legal business or trading (doing business as) name of the organization conducting business with Adyen, which you set when creating a [legal entity](/issuing/onboard-users/onboarding-steps) .

* The account number or IBAN needs to be visible.

* The date of issuance needs to be visible and needs to be dated less than 12 months ago. This requirement applies to all types of documents except for RIBs, cheques, online banking environment or TAMIEYTHPIO.

  Some RIBs and online banking environments contain a date of issuance. The date of issuance for these must also be less than 12 months ago.

* The country/region where the bank account is located. For EU bank statements, Adyen infers the country/region from the IBAN.

* An indicator that the document was issued by a bank, such as the bank logo or the bank name in its bank-specific font.

We do not accept:

* Photos of bank-issued cards, such as credit or debit cards.
* Edited or personalized documents.
* Documents issued more than 12 months ago.
* Documents where required data points are missing.
* Documents with cut-off, blurry, or low-quality images.
* Documents issued by third party software platforms or programs.

#### Requirements for specific document types

Direct deposit tickets and forms:

* Must contain a bank logo or bank letterhead.
* Can only be accepted with a stamp or signature from the bank.

Cheques:

* The name of the account holder, account number, and name of the financial institution or logo need to be printed (not handwritten).
* Security features need to be visible for cheques in US and CA.
* The account number and routing number need to be fully visible.
* We can only accept electronic cheques issued by banks in CA.
* We cannot accept any cheques issued by banks in AU.

Letters from bank or bank account agreements:

* Must contain a bank logo or a bank letterhead.
* All letters must have a stamp or signature from the bank.

The uploaded document must meet the following file format and size requirements:

* Formats: JPEG, JPG, PNG, or PDF (maximum 1 file)
* Size for PDFs: minimum 1 KB, maximum 15 MB
* Size for other formats: minimum 100 KB, maximum 15 MB

![Visual examples of the bank statements described in this section](/user/pages/reuse/pfs-verification/verification-requirements/bank-document-infographic/bank-document.svg?decoding=auto\&fetchpriority=auto)

## Constitutional document

Adyen tries to automatically verify the sole proprietorship. In case automatic verification fails, Adyen may ask for a constitutional document. When uploading this document, set the [type](https://docs.adyen.com/api-explorer/legalentity/latest/post/documents#request-type) to **constitutionalDocument** in your `POST` [/documents](https://docs.adyen.com/api-explorer/legalentity/latest/post/documents) request.

The constitutional document must be:

* Issued within the last 12 months, or it must contain a signature and a state of affairs with a date not older than 12 months.

* The following are examples of documents accepted for sole proprietorships:

  * Doing business as (DBA) filing (also known as articles of incorporation, Fictitious- or Trading name filing)
  * Tax filing.

Below are examples of accepted constitutional documents in particular locations.

| Country/region     | Local name for constitutional document                                                                                                                            | Example/English translation (if applicable)                                         |
| ------------------ | ----------------------------------------------------------------------------------------------------------------------------------------------------------------- | ----------------------------------------------------------------------------------- |
| **Europe**         |                                                                                                                                                                   |                                                                                     |
| Austria            | GISA-Auszug                                                                                                                                                       | GISA extract                                                                        |
| Belgium            | Extrait de BCE/KBO/ZDU                                                                                                                                            | Extract from Crossroads Bank For Enterprises                                        |
| Bulgaria           | Удостоверение за актуално състояние                                                                                                                               | Certificate of Current Status                                                       |
| Croatia            | Izvadak iz Obrtnog Registra, Potvrda o Registraciji Obrta                                                                                                         | Extract from the Trade Register, Certificate of Registration of Sole Proprietorship |
| Cyprus             | Πιστοποιητικό Εγγεγραμμένων Στοιχείων                                                                                                                             | Certificate of Registered Details                                                   |
| Czech Republic     | Výpis z živnostenského rejstříku                                                                                                                                  | Extract from the Trade Register                                                     |
| Denmark            | Registreringsbevis, Udtog fra CVR                                                                                                                                 | Registration Certificate, Extract from CVR                                          |
| Estonia            | Äriregistri väljavõte                                                                                                                                             | Extract from the Business Register                                                  |
| Finland            | Y-tunnusrekisteriote                                                                                                                                              | Extract from the Y-Register                                                         |
| France             | Extrait K-bis, Avis de Situation au Répertoire Sirene, URSSAF/INSEE                                                                                               | Extract from the commercial register, Situation report, URSSAF/INSEE Extract        |
| Germany            | Gewerbe Anmeldung (GewA 1 or 2), Gewerbeschein, Bescheinigung über... (All pages of the constitutional document, including the signature page, must be uploaded.) | Trade registration, trade licence, Taxpayer registration certificate                |
| Gibraltar          | Certificate of Business Registration                                                                                                                              |                                                                                     |
| Greece             | Έγγραφο Καταχώρησης στο Γ.Ε.ΜΗ., Πιστοποιητικό ΓΕΜΗ                                                                                                               | Registration Document in GEMI, GEMI Certificate                                     |
| Guernsey           | Certificate of registration with the Revenue Service                                                                                                              |                                                                                     |
| Hungary            | Vállalkozói igazolvány                                                                                                                                            | Entrepreneurial Certificate                                                         |
| Ireland            | Certificate of Registration from the Revenue Commissioners                                                                                                        |                                                                                     |
| Italy              | Certificato Di Attribuzione Del Codice Fiscale                                                                                                                    |                                                                                     |
| Latvia             | Uzņēmuma reģistrācijas apliecība                                                                                                                                  | Company Registration Certificate                                                    |
| Liechtenstein      | Handelsregisterauszug                                                                                                                                             | Extract from the Commercial Register                                                |
| Lithuania          | Įmonės registracijos pažymėjimas                                                                                                                                  | Company Registration Certificate                                                    |
| Luxembourg         | Extrait du Registre de Commerce et des Sociétés                                                                                                                   |                                                                                     |
| Malta              | Certificate of Registration                                                                                                                                       |                                                                                     |
| Netherlands        | Uittreksel Handelsregister                                                                                                                                        | Extract from the Chamber of Commerce                                                |
| Norway             | Registreringsbevis                                                                                                                                                | Registration Certificate                                                            |
| Poland             | Wypis z CEIDG                                                                                                                                                     | Extract from CEIDG                                                                  |
| Portugal           | Certificado de Registo de Entidade                                                                                                                                | Entry registration certificate                                                      |
| Romania            | Certificat de Înregistrare                                                                                                                                        | Certificate of registration                                                         |
| Slovakia           | Výpis z Obchodného registra                                                                                                                                       | Commercial register extract                                                         |
| Slovenia           | Izpisek iz Poslovnega registra                                                                                                                                    | Business registry extract                                                           |
| Spain              | Communicación de Tarjeta Acreditativa del NIF, Certificación de...                                                                                                |                                                                                     |
| Sweden             | Registreringsbevis, Registerutdrag                                                                                                                                | Bolagsverket Certificate of registration, Skatteverket Certificate of registration  |
| Switzerland        | Handelsregisterauszug, Steuerveranlagung                                                                                                                          | Commercial register extract, Tax Assessment                                         |
| United Kingdom     | UTR Confirmation Letter, Tax return                                                                                                                               |                                                                                     |
| Isle of Man        | Income Tax Registration Certificate                                                                                                                               |                                                                                     |
| Jersey             | Income Tax Registration Certificate                                                                                                                               |                                                                                     |
| **North America**  |                                                                                                                                                                   |                                                                                     |
| Canada             | Provencial Certificate of Registration, CRA Certificate of Registration                                                                                           |                                                                                     |
| United States      | SS-4 confirmation letter, Schedule C, EIN Confirmation Letter (CP 575)                                                                                            |                                                                                     |
| Puerto Rico        | EIN Confirmation Letter (CP 575)                                                                                                                                  |                                                                                     |
| **Asia/Oceania**   |                                                                                                                                                                   |                                                                                     |
| Australia          | ABN Certificate of Registration                                                                                                                                   |                                                                                     |
| Hong Kong          | Business Registration Certificate (BRC), NAR1 annual report                                                                                                       |                                                                                     |
| New Zealand(pilot) | NZBN Confirmation Letter, IRD Certificate of Registration                                                                                                         |                                                                                     |
| Singapore          | Business Profile                                                                                                                                                  |                                                                                     |

The uploaded document must meet the following file format and size requirements:

* Formats: JPEG, JPG, PNG, or PDF (maximum 1 file)
* Size for PDFs: minimum 1 KB, maximum 30 MB
* Size for other formats: minimum 100 KB, maximum 30 MB

## Photo IDs

If the automatic verification for an individual's identification number fails, Adyen may ask for a photo ID. The name in the photo ID must match the name sent to Adyen during onboarding.

If the names are different—for example, your user provided their married name to register but their passport has their maiden name—the photo ID check will fail.

The first and last name provided when creating the legal entity must match the photo ID exactly. If the individual only has one name, they must use this name for both the first and last name fields when creating the legal entity.

The following are the accepted photo ID documents, along with the [type](https://docs.adyen.com/api-explorer/legalentity/latest/post/documents#request-type) that you must set in your `POST` [/documents](https://docs.adyen.com/api-explorer/legalentity/latest/post/documents) request.

You must include both the front and back of the identity card or driver's license in the same `POST` [/documents](https://docs.adyen.com/api-explorer/legalentity/latest/post/documents) request.

| Photo ID         | `type`             | Notes                                                                                 |
| ---------------- | ------------------ | ------------------------------------------------------------------------------------- |
| Passport         | **passport**       | Must be the data page (picture, MRZ, and details)                                     |
| Identity card    | **identityCard**   | Must be a government-issued identity card. Front and back, each side in its own file. |
| Driver's license | **driversLicense** | Front and back, each side in its own file.                                            |

The photo ID must:

* Be non-expired.
* Have the [machine-readable zone](https://en.wikipedia.org/wiki/Machine-readable_passport) visible (if available).
* Be a physical photo ID document, not digital.
* If there is an available field for a signature in the document, it must be signed.

The uploaded document must:

* Have separate files for front and back of the ID document (only when providing an ID card or driver's license).
* Be a full color and straightened image. The corners and edges of the ID must be fully visible.
* Be a photo or a scan of the physical photo ID document.

We do not accept:

* Digital IDs.
* Secondary copies of IDs. These include screenshots of photos, a photo pasted onto another document, a photo of a screen, or a photo of a printout.
* Low-quality images.

The uploaded document can be a maximum of 15 pages.

#### Additional information for specific countries/regions

| Country | Notes                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    |
| ------- | ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| France  | The validity of French national ID cards issued between 2 January 2004 and 31 December 2013 has been extended for 5 years beyond the original expiration date. The original period of validity of these cards was set at 10 years. Following the extension, they are now valid for 15 years from the year of issue. Note that f the card holder was under the age of 18 when the ID was issued, this extension does not apply. The extension does not apply to any other document types. |
| Poland  | Polish driving licenses do not show an expiration date. Any licenses issued before 2013/19/01 are valid until 2033. They must be exchanged for a new license prior to this date.                                                                                                                                                                                                                                                                                                         |
| Ukraine | Ukrainian passports are considered valid for 5 years from the original submission date for the extension of its validity period. A signed and stamped passport page must be included.                                                                                                                                                                                                                                                                                                    |

The uploaded document must meet the following file format and size requirements:

* Formats: JPEG, JPG, PNG, or PDF (maximum 1 file)
* Size for PDFs: minimum 1 KB, maximum 15 MB
* Size for other formats: minimum 100 KB, maximum 15 MB

![Visual examples of the photo IDs described in this section](/user/pages/reuse/pfs-verification/verification-requirements/photo-id-infographic/id-document.svg?decoding=auto\&fetchpriority=auto)

## Proof of address

Adyen uses the data to automatically verify your user's address. In case automatic verification fails, Adyen may ask for a proof of address. When uploading this document, set the [type](https://docs.adyen.com/api-explorer/legalentity/latest/post/documents#request-type) to **proofOfAddress** in your `POST` [/documents](https://docs.adyen.com/api-explorer/legalentity/latest/post/documents) request.

The proof of address must be:

* Issued by a reliable, independent source such as the local commercial register of the country/region where the business is registered in.
* Issued within the last 12 months, or it must contain a signature and a state of affairs with a date not older than 12 months.

The uploaded document must meet the following file format and size requirements:

* Formats: JPEG, JPG, PNG, or PDF (maximum 1 file)
* Size for PDFs: minimum 1 KB, maximum 15 MB
* Size for other formats: minimum 100 KB, maximum 15 MB

## Proof of source of funds

If the automatic verification of your user's source of funds fails, Adyen may ask for proof of their source of funds. This information must identify the main source of the funds or assets that are used to fund an [Adyen-issued card](/issuing/create-cards).

To submit the data, set the [type](https://docs.adyen.com/api-explorer/legalentity/latest/post/documents#request-type) to **proofOfFundingOrWealthSource** in your `POST` [/documents](https://docs.adyen.com/api-explorer/legalentity/latest/post/documents) request.

| Source of funds type                                    | Description                                                      | Supporting Documents                                                                         |
| ------------------------------------------------------- | ---------------------------------------------------------------- | -------------------------------------------------------------------------------------------- |
| Business (profits generated from commercial activities) | A description of the industry and business model of the business | A copy of (audited) latest accounts                                                          |
|                                                         |                                                                  | A copy of annual statements                                                                  |
|                                                         |                                                                  | A letter from a regulated accountant giving details of company profits over the last 2 years |

The uploaded document must meet the following file format and size requirements:

* Formats: JPEG, JPG, PNG, or PDF (maximum 1 file)
* Size for PDFs: minimum 1 KB, maximum 15 MB
* Size for other formats: minimum 100 KB, maximum 15 MB

## Proof of source of wealth

Adyen may contact you for proof of your user's source of wealth. This information must show the total amount of wealth and the main sources of that wealth, with a particular emphasis on the sources that generated the majority of the wealth.

To submit the data, set the [type](https://docs.adyen.com/api-explorer/legalentity/latest/post/documents#request-type) to **proofOfFundingOrWealthSource** in your `POST` [/documents](https://docs.adyen.com/api-explorer/legalentity/latest/post/documents) request.

**

### Required information for sources of wealth

| Source of wealth type                                                      | Description                                                                        | Supporting Documents                                                                                                     |
| -------------------------------------------------------------------------- | ---------------------------------------------------------------------------------- | ------------------------------------------------------------------------------------------------------------------------ |
| Business (profits generated from commercial activities)                    | a description of the industry and business model of the business                   | a copy of (audited) latest accounts                                                                                      |
|                                                                            |                                                                                    | a copy of annual statements                                                                                              |
|                                                                            |                                                                                    | a letter from a regulated accountant giving details of company profits over the last 2 years                             |
| (Savings from) Employment (salary, wages, bonuses, pension, etc.)          | your role                                                                          | the pay slips (last three months)                                                                                        |
|                                                                            | your annual salary (most recent year)                                              | the salary section of your contract                                                                                      |
|                                                                            | your employer's name                                                               | confirmation from employer of total income                                                                               |
|                                                                            | your employer's address                                                            | bank statements that clearly show receipt of the most recent 3 months’ regular salary payments from the stated employer  |
|                                                                            | the nature of employer's business                                                  | a tax document (most recent)                                                                                             |
|                                                                            | the dates you were employed                                                        | ibid.                                                                                                                    |
| Donations/Gifts                                                            | the date of the donation/gift                                                      | Letter from donor confirming details of gift and acknowledging the source of the donated funds                           |
|                                                                            | the date you received the money                                                    | Based on the SOW specified, the donor might need to provide supporting documentation as per the provisions of this table |
|                                                                            | the amount you received                                                            | ibid.                                                                                                                    |
|                                                                            | the ground (reason) for the donation                                               | ibid.                                                                                                                    |
|                                                                            | the name, date of birth (if natural person) and address of originator (benefactor) | ibid.                                                                                                                    |
|                                                                            | the relationship between you and the funder (benefactor)                           | ibid.                                                                                                                    |
|                                                                            | the source of donated funds                                                        | ibid.                                                                                                                    |
| Inheritance                                                                | the date you received the money                                                    | a grant of probate (with a copy of the will) which must include the value of the estate                                  |
|                                                                            | the amount you received                                                            | a tax document                                                                                                           |
|                                                                            | the name, date of birth and address of the originator (benefactor)                 | a bank statement showing you received the money                                                                          |
|                                                                            | the relationship between you and the funder (benefactor)                           | a solicitor’s letter                                                                                                     |
| Rental Income (for example property rentals)                               | the amount you receive (yearly)                                                    | proof of property ownership                                                                                              |
|                                                                            | the address of the property                                                        | a tax document                                                                                                           |
|                                                                            |                                                                                    | the rental agreement                                                                                                     |
| Capital market income (for example capital gains, or dividend payments)    | the amount you receive (yearly)                                                    | a tax document                                                                                                           |
|                                                                            | a description of the capital held                                                  | an investment holdings/savings certificate, contract note or statement                                                   |
|                                                                            | the time of investment held (in months)                                            | a confirmation from the relevant investment company (company letterhead)                                                 |
|                                                                            |                                                                                    | a (signed) letter detailing funds from a regulated accountant                                                            |
| Royalty Income (for example patents, copyrighted works, natural resources) | the amount you receive (yearly)                                                    | a tax document                                                                                                           |
|                                                                            | a description of the royalties held                                                | ibid.                                                                                                                    |
|                                                                            | the time of royalties held (in months)                                             | ibid.                                                                                                                    |
| Crypto currency income (for example, trading, standing profits, mining)    | the amount you receive (yearly)                                                    | a tax document                                                                                                           |
|                                                                            | a description of the type of crypto held                                           | a standardized statement from digital asset exchange                                                                     |
|                                                                            | the exchange on/from which the amount is received                                  | a proof of balance at crypto exchange(s)                                                                                 |
|                                                                            | the total time that the crypto has been held (in months)                           | a signed message on crypto wallet                                                                                        |
| Asset sale (for example real estate, vehicles or other assets)             | the date of the sale                                                               | the sale contract signed (countersigned)                                                                                 |
|                                                                            | the date you receive the money                                                     | a (signed) letter from a solicitor, auditor or regulated accountant                                                      |
|                                                                            | the amount you received                                                            | a bank statement showing the received amount                                                                             |
|                                                                            | the type of asset (real estate, vehicle, company, etc)                             | a title deed                                                                                                             |
|                                                                            | the time of asset held (in months)                                                 | a tax document                                                                                                           |
|                                                                            | the address (if real estate)                                                       | ibid.                                                                                                                    |
| Loans                                                                      | the date of the loan                                                               | the loan agreement                                                                                                       |
|                                                                            | the date you received the money                                                    | a recent loan statement                                                                                                  |
|                                                                            | the amount you received                                                            | ibid.                                                                                                                    |
|                                                                            | the name, date of birth (if natural person) and address of the lender              | ibid.                                                                                                                    |
|                                                                            | the purpose of the loan                                                            | ibid.                                                                                                                    |
|                                                                            | the duration of the loan                                                           | ibid.                                                                                                                    |
| Lottery/Betting/Casino winnings                                            | the date you received the winnings                                                 | a tax document                                                                                                           |
|                                                                            | the amount you received                                                            | a bank statement showing you received the money                                                                          |
|                                                                            | the name, address and website (if online) of the originator (lottery/casino)       | a proof of winnings from lottery/casino (company letterhead)                                                             |
| Other                                                                      | the date you received the money                                                    | a (signed) letter from a solicitor, auditor or accountant                                                                |
|                                                                            | the amount you received                                                            | a written confirmation from the payer                                                                                    |
|                                                                            | the name, date of birth (if natural person) and address of the originator          | a bank statement showing you received the money                                                                          |
|                                                                            | the ground (reason) for receiving the money                                        | ibid.                                                                                                                    |

The examples of supporting documents listed above are illustrative. A document is acceptable if it provides the information listed in the description for the source of wealth type. Reach out to your Adyen contact to confirm other types of documents that can be used for verification.

The uploaded document must meet the following file format and size requirements:

* Formats: JPEG, JPG, PNG, or PDF (maximum 1 file)
* Size for PDFs: minimum 1 KB, maximum 15 MB
* Size for other formats: minimum 100 KB, maximum 15 MB

## Proof of individual tax ID

If the automatic verification for an individual's tax ID fails, Adyen may ask the individual to upload a tax identification document. Set the [type](https://docs.adyen.com/api-explorer/legalentity/latest/post/documents#request-type) to **proofOfIndividualTaxId** in your `POST` [/documents](https://docs.adyen.com/api-explorer/legalentity/latest/post/documents) request.

| Country/region      | Tax Document requirements                                                                                                                                                                                                                                   |
| ------------------- | ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| Belgium (BE)        | Official document containing Numéro National and name of individual.                                                                                                                                                                                        |
| France (FR)         | Official document containing Simplification des Procédures d'Imposition / numéro fiscal de référence / numero SPI and the name of individual. The number can be found on the pre-printed income tax declaration form or on income tax/property tax notices. |
| Germany (DE)        | Official document containing Persönliche Identifikatiosnummer (IdNr) and name of individual.                                                                                                                                                                |
| Netherlands (NL)    | Official document containing Burgerservicenummer (BSN) and name of individual.                                                                                                                                                                              |
| Spain (ES)          | Official document containing Documento Nacional de Identidad (DNI) or Foreign Card Number (NIE), and name of individual.                                                                                                                                    |
| United Kingdom (GB) | Official document containing Unique Taxpayer Reference (UTR) number or National Insurance Number (NINO), and name of individual.                                                                                                                            |
| United States (US)  | Official document containing Social Security Number (SSN), Employer Identification Number (EIN), or Individual Taxpayer Identification Number (ITIN), and name of individual.                                                                               |

## Proof of industry

If the automatic verification of an industry fails, Adyen may ask for a proof of industry. When uploading this document, set the [type](https://docs.adyen.com/api-explorer/legalentity/latest/post/documents#request-type) to **proofOfIndustry** in your `POST` [/documents](https://docs.adyen.com/api-explorer/legalentity/latest/post/documents) request.

A proof of industry can be a VAT document, a proof of tax information, or a registration document that includes a local or a global industry code. For example, **SBI** in the Netherlands, **NACE** in the European Union, or **SIC** in the United Kingdom.

For the document requirements, see:

* [Proof of tax information](#organization-tax-document) for organizations
* [VAT document](#vat-document) for organizations
* [Registration document](#registration-document) for organizations
* [Proof of tax individual tax ID](#proof-of-individual-tax-id) for individuals

## Proof of national ID number

If the automatic verification of a national ID number fails, Adyen may ask for a proof of the national ID number. When uploading this document, set the [type](https://docs.adyen.com/api-explorer/legalentity/latest/post/documents#request-type) to **proofOfNationalIdNumber** in your `POST` [/documents](https://docs.adyen.com/api-explorer/legalentity/latest/post/documents) request.

The proof of national ID number must:

* Have the name of the individual.
* Have the national ID number.
* Be issued by a reliable, independent source such as a government agency, public authority, or judicial authority.

The uploaded document must meet the following file format and size requirements:

* Formats: JPEG, JPG, PNG, or PDF (maximum 1 file)
* Size for PDFs: minimum 1 KB, maximum 15 MB
* Size for other formats: minimum 100 KB, maximum 15 MB

## Proof of organization tax information

In case automatic verification for tax ID fails, Adyen may ask for a proof of tax information. When uploading this document, set the [type](https://docs.adyen.com/api-explorer/legalentity/latest/post/documents#request-type) to **proofOfOrganizationTaxInfo** in your `POST` [/documents](https://docs.adyen.com/api-explorer/legalentity/latest/post/documents) request.

The tax ID document needs to

* Be issued by a public authority, government agency or judicial authority.
* State the legal entity name and the tax ID number.
* State the country/region where the business is registered.
* Contain an issuance date within the last 12 months, or be signed and dated by a legal representative within the last 12 months.

Note the following:

* The “doing business as” / “trading as” name cannot be accepted as the legal name of your company. Please make sure to fill in the correct legal entity name.
* For some countries/regions, the VAT number is not the same as the tax ID number. Please check [local names for tax ID numbers](/issuing/verification-requirements/data-formats-per-country/).

The uploaded document must meet the following file format and size requirements:

* Formats: JPEG, JPG, PNG, or PDF (maximum 1 file)
* Size for PDFs: minimum 1 KB, maximum 15 MB
* Size for other formats: minimum 100 KB, maximum 15 MB

## Proof of ownership

If the automatic verification of an ultimate beneficial owner (UBO) through ownership fails, Adyen may ask for proof of ownership. When uploading this document, set the [type](https://docs.adyen.com/api-explorer/legalentity/latest/post/documents#request-type) to **proofOfOwnership** in your `POST` [/documents](https://docs.adyen.com/api-explorer/legalentity/latest/post/documents) request.

To verify this information, Adyen requires a visual diagram of the ownership and control structure of the legal entity. The diagram must show the associated legal entities and ultimate beneficial owners (UBOs) of the legal entity.

The ownership and control chart must include:

* The full ownership and control structure of all legal entities and UBOs under review, including all intermediate companies.
* The official legal entity name, legal structure, and registered country/region for every entity on the chart.
* The ownership and control relationship between the entities, including ownership percentages.
* Indication of how the criteria for identifying UBOs are fulfilled, for example an individual owning 25% of the total shares of a company.
* A signature confirming the content of the organizational chart, the name and job title of the signing person, and the date of the signature (not older than 6 months from the current date).

![](/user/pages/reuse/pfs-verification/verification-requirements/doc-proof-of-ownership/ownership-and-control-chart.svg?decoding=auto\&fetchpriority=auto)

If the person signing the organizational chart is one of the following, you do not need to send any additional documents:

* An internal person who is a qualified professional such as a lawyer, accountant or auditor, and whose qualification can be verified through the official website of their professional body. The professional body must be located in the registered country/region of the organization or in the same country/region as another entity in the ownership and control chart.
* An external person or a professional body, certified by a consultancy firm, notary, lawyer, auditor, or other comparable official legal service provider from the registered country/region of the legal entity or entities under review.

[]()\
**External official documents**\
If the internal person signing the ownership and control chart does not meet the above criteria, you must send official documents that support the submitted ownership and control information. Examples of official documents include:

* Securities register
* Shareholder register
* Ultimate Beneficial Owner register
* Articles of incorporation
* Annual reports
* Annual returns
* Certificate of Corporate Status
* Shareholder Agreements
* Assignment Agreements
* Partnership Agreements
* Board of directors' meeting records of decisions
* Registration document
* Certificate of incumbency

The official document must:

* State the information about the UBOs associated with the legal entity under review, including all intermediate entities involved in the ownership structure
* Not be older than 6 months from the current date
* Be an external document

If your legal entity is located in the Netherlands, Adyen may ask for a UBO extract. This can be downloaded from the [KvK website](https://www.kvk.nl/en/ordering-products/kvk-ubo-register-extract/).

The uploaded document must meet the following file format and size requirements:

* Formats: JPEG, JPG, PNG, or PDF (maximum 1 file)
* Size for PDFs: minimum 1 KB, maximum 15 MB
* Size for other formats: minimum 100 KB, maximum 15 MB

## Proof of residential address

If the automatic verification of a residential address fails, Adyen may ask for a proof of the residential address. When uploading this document, set the [type](https://docs.adyen.com/api-explorer/legalentity/latest/post/documents#request-type) to **proofOfResidency** in your `POST` [/documents](https://docs.adyen.com/api-explorer/legalentity/latest/post/documents) request.

The following sources can be used as proof of residence documentation. These documents must not be older than the period specified below.

| Cannot be older than... | Type of document                                                                                                                                                                                                                                                                                                                                                                                                                         |
| ----------------------- | ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| 3 months                | * Bank statement
* Utility Bill (gas, water, electric, cable TV (no satellite TV companies), internet (landline))
* Taxation Document
* Extract from Municipal Personal Records Database
* Salary slip (containing the company letterhead)
* Contract of Employment (containing the company letterhead)
* Government-issued correspondence (receipt of benefits such as pension, unemployment benefits, housing benefits, or healthcare) |
| 12 months               | - Mortgage statement
- Certificate of voter registration                                                                                                                                                                                                                                                                                                                                                                                 |

The proof of residency must:

* Have the name of the individual.
* Have the full residence address, residence country/region, and residence state (when applicable).
* Have a date within the last 3 or 12 months depending on the document type.

The uploaded document must meet the following file format and size requirements:

* Formats: JPEG, JPG, PNG, or PDF (maximum 1 file)
* Size for PDFs: minimum 1 KB, maximum 15 MB
* Size for other formats: minimum 100 KB, maximum 15 MB

![Visual examples of the residential address documents described in this section](/user/pages/reuse/pfs-verification/verification-requirements/doc-proof-of-residential-address-infographic/residency-document.svg?decoding=auto\&fetchpriority=auto)

## Proof of relationship

If you are onboarding a minor user, Adyen may ask the minor to upload a document showing the the relationship between them and their legal representative. When uploading this document, set the [type](https://docs.adyen.com/api-explorer/legalentity/latest/post/documents#request-type) to **proofOfRelationship** in your `POST` [/documents](https://docs.adyen.com/api-explorer/legalentity/latest/post/documents) request.

Examples of acceptable official documents include:

* Birth certificate
* Adoption certificate
* Legal guardianship certificate

The official document must:

* State information about the legal representative associated with minor
* State the relationship between the legal representative and minor
* Be an external document

The uploaded document must meet the following file format and size requirements:

* Formats: JPEG, JPG, PNG, or PDF (maximum 1 file)
* Size for PDFs: minimum 1 KB, maximum 15 MB
* Size for other formats: minimum 100 KB, maximum 15 MB

## Registration document

Adyen uses the name and registration number to automatically verify your user. In case automatic verification fails, Adyen may ask for a registration document. When uploading this document, set the [type](https://docs.adyen.com/api-explorer/legalentity/latest/post/documents#request-type) to **registrationDocument** in your [/documents](https://docs.adyen.com/api-explorer/legalentity/latest/post/documents) request.

The registration document must be:

* Issued by a reliable, independent source such as the local commercial register of the country/region where the business is registered in.
* Be issued within the last 12 months, or it must contain a signature and a state of affairs with a date not older than 12 months.

Check the [local terms for registration numbers and their formatting requirements in different countries/regions](/issuing/verification-requirements/data-formats-per-country).

The document must meet the following file format and size requirements:

The uploaded document must meet the following file format and size requirements:

* Formats: JPEG, JPG, PNG, or PDF (maximum 1 file)
* Size for PDFs: minimum 1 KB, maximum 15 MB
* Size for other formats: minimum 100 KB, maximum 15 MB

![Visual examples of the registration documents described in this section](/user/pages/reuse/pfs-verification/verification-requirements/doc-registration-infographic/company-document.svg?decoding=auto\&fetchpriority=auto)

## VAT document

In case automatic verification for VAT number fails, Adyen may ask for a VAT document. When uploading this document, set the [type](https://docs.adyen.com/api-explorer/legalentity/latest/post/documents#request-type) to **vatDocument** in your [/documents](https://docs.adyen.com/api-explorer/legalentity/latest/post/documents) request.

The VAT document must:

* Have the organization name.
* Have the tax ID number.
* Be issued by a reliable, independent source such as the local tax authority of the country/region where the business is registered in.

The document must meet the following file format and size requirements:

The uploaded document must meet the following file format and size requirements:

* Formats: JPEG, JPG, PNG, or PDF (maximum 1 file)
* Size for PDFs: minimum 1 KB, maximum 15 MB
* Size for other formats: minimum 100 KB, maximum 15 MB

![Visual examples of the VAT documents described in this section](/user/pages/reuse/pfs-verification/verification-requirements/doc-vat-infographic/vat-document.svg?decoding=auto\&fetchpriority=auto)
